Privacy Policy

Last Updated: January 2025

Coast-to-Coast Camp Fairs (“Company,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, share, and protect information when you use our website, join our email list, fill out forms, or attend Coast-to-Coast Camp Fair events. By using our website or providing your information to us, you agree to this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

1.1 Information You Provide Directly

Examples include:

• Name
• Email address
• Phone number
• City or region
• Camp or organization name (for exhibitors)
• Details submitted through contact forms or event registration forms

You may provide this information when you:

• Join our email list or newsletter
• Request information about events
• Register as an exhibitor or request pricing
• Fill out a contact form or send us an email

1.2 Information Collected Automatically

When you visit our website, we may automatically collect:

• IP address
• Browser type and version
• Device type
• Pages you visit and time spent on the site
• Referring website or link

This information is generally collected using cookies, analytics tools, or similar technologies to help us understand how our website is used and to improve our services.

1.3 Information from Third-Party Services

If we use third-party platforms (for example, email marketing providers, event registration tools, or analytics services), those services may share limited information with us such as your name, email, and registration status. We use this information to manage events and communicate with you.

2. How We Use Your Information

We may use the information we collect to:

• Provide information about upcoming camp fairs and events
• Respond to your questions or requests
• Manage exhibitor registrations and event logistics
• Send newsletters, updates, or promotional emails (if you opt in)
• Improve our website and marketing efforts
• Analyze website usage and trends
• Comply with legal obligations

We do not sell your personal information to third-party marketers.

3. How We Share Your Information

We may share your information in the following limited circumstances:

3.1 Service Providers

We may share information with trusted service providers who help us operate our business, such as:

• Email marketing platforms
• Website hosting and analytics providers
• Event registration and payment processors

These providers are only permitted to use your information as necessary to perform services on our behalf.

3.2 Legal Requirements and Protection

We may disclose your information if required by law, regulation, legal process, or governmental request, or if we believe it is necessary to:

• Protect the rights, property, or safety of Coast-to-Coast Camp Fairs, our users, or the public
• Enforce our Terms of Use
• Respond to claims or disputes

3.3 Business Transfers

If we undergo a merger, acquisition, or other business transaction, your information may be transferred as part of that process, subject to this Privacy Policy.

4. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to:

• Improve website functionality and performance
• Remember preferences and settings
• Analyze website traffic and usage patterns

You can adjust your browser settings to refuse cookies or alert you when cookies are being used. However, some features of the site may not function properly without cookies.

5. Email Communications and Opt-Out

If you join our email list or provide your email address to us, we may send you:

• Event announcements and reminders
• Updates about new camp fairs or locations
• Newsletters or promotional content

You can opt out of marketing emails at any time by clicking the “unsubscribe” link in any email or by contacting us directly. Please note that we may still send non-promotional communications related to registrations or required notices.

6. Data Retention

We retain your information for as long as reasonably necessary to:

• Operate our events and services
• Maintain business records
• Comply with legal obligations
• Resolve disputes and enforce agreements

When information is no longer needed, we may delete it or anonymize it.

7. Children’s Privacy

Our website and services are intended for adults (such as parents and guardians) and exhibitors. We do not knowingly collect personal information directly from children under 13 years of age online. If you believe that a child has provided us with personal information without parental consent, please contact us so we can take appropriate action.

8. Security

We use reasonable administrative, technical, and physical safeguards to help protect the information we collect. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

9. Third-Party Websites

Our website may contain links to third-party websites, including camp websites and service providers. We are not responsible for the privacy practices, content, or security of those external sites. We encourage you to review the privacy policies of any third-party websites you visit.

10. Your Choices and Rights

Depending on your location, you may have certain rights related to your personal information, such as:

• Requesting access to the information we hold about you
• Requesting corrections or updates to your information
• Requesting deletion of certain information

To make a request, please contact us using the information below. We may need to verify your identity before responding.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last Updated” date at the top of this page. Continued use of our website or services after any changes means you accept the updated Policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy, or if you would like to update or request removal of your information, please contact us:

Email: [email protected]